This position offers a comprehensive benefits package which can be viewed at: Faculty & Staff Benefits.
Facilities and Operations is responsible for the management of major capital construction projects and the ongoing operation of large complex facilities, in support of the University of Alberta’s teaching, research and community service mission. The management team oversees over 1000 employees working on multiple sites, runs a cogeneration utility plant, and manages building operations, major capital and renovations, real estate, student residences, food and conference services, vehicle pool and parking services.
Reporting to the Human Resources Manager, the HR Assistant is responsible for providing general HR assistance to the Human Resources Advisors, Human Resources Manager, and the Senior Human Resources Officer. The areas of responsibilities include recruitment support, support for performance appraisals, and administration of leave and statistical reporting for Facilities and Operations.
Duties
- Prepares confidential documents on behalf of the Human Resources Advisors, Human Resources Manager, and Senior Human Resources Officer
- Schedules meetings and appointments
- Works collaboratively with the Central Human Resources Office and Payroll Operations to sustain and improve, where required, communication for all processes
- Assists in creating and maintaining the filing system, and document retention pertaining to the areas of immediate responsibility, while ensuring FOIP compliance
- Assists in the recruitment process for staff
- Maintains position information, organizational charts, vacancy, and retirement databases
- Gathers information and runs reports from PeopleSoft
- Requests Job Fact Sheets from Job and Organizational Design
- Creates and updates organizational charts
- Ensures that performance appraisal forms are distributed to all supervisors/managers prior to the due date
- Tracks distribution and receipt of performance appraisals and updates database
- Manages Vacation Tracking Spreadsheet; determines the most appropriate way to represent data; upgrades format and formulas
- Creates absence calendars for Supervisors and Managers using PeopleSoft HCM data
- Performs other duties as required
Qualifications
- Minimum of a Human Resources Certificate; Human Resources Diploma preferred
- Previous Human Resources and Payroll experience in a post-secondary setting or other large unionized organization
- Knowledge of internal practices and processes at the University is considered an asset
- 1 year of related administrative experience, preferably in Human Resources
- PeopleSoft experience preferred
- Strong computer skills including Microsoft Office applications, Visio, Google Mail and Apps
- Exceptional time management and organizational skills with high attention to details and accuracy
- Flexibility and the ability to take initiative
- Strong verbal and written communication skills
- Apply On Company Site //
- https://www.careers.ualberta.ca/Competition/S103937871/
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