CYP Operations Clerk job in Manama

Manama

Part-time, Permanent

Duties

Summary

The purpose of this position is to serve as a point of contact for information and perform clerical and administrative tasks in support of CYP, which includes Child Development Centers (CDC), Child Development Homes (CDH), School Age Care (SAC) and Youth Programs (YP), Resource and Referral (R&R) Program, and the US Department of Agriculture (USDA) Food Program

Responsibilities

The CYP Operations Clerk performs a combination of duties related to one or more components of the CYP. Duties are related to record keeping and reporting, liaison with families and programs, and collection and monitoring of fees and supplies.

Prepares and maintains assigned reports, correspondence, and statistical and financial data pertaining to components within the CYP (e.g., CDC, CDH, SAC, YP, R&R, USDA). Ensures child registration and enrollment paperwork is complete and current. Ensures that all USDA food program records are accurate, current and readily available. Maintains office files and records. Provides required information to requesting agencies. Prepares necessary daily, weekly and monthly reports in compliance with reporting policies and procedures and ensures they are submitted in a timely manner. Conducts research of records and follows up in order to resolve discrepancies and problems.

Provides front desk coverage, logs children in and out of the facility, and informs and answers questions regarding programs and services, patron financial obligations, waiting lists, events, and policies and procedures. Assists with dissemination of information regarding training schedules, certification process, application status, and USDA reporting requirements. Performs assigned resource and referral duties and assists in maintaining current waiting list.

Collects fees and charges and records payments in accordance with proper procedures. Completes a daily activity report and ensures proper deposit of funds in accordance with established cash handling procedures. Responsible for monitoring all supplies and resources.

Serves as a mandatory reporter to Family Advocacy and Child Protective Services as prescribed by local policy in the case of suspected incidences of child abuse and neglect.

Travel Required

Not required

Supervisory status

No

Promotion Potential

02

• Job family (Series)

  0303 Miscellaneous Clerk And Assistant
• Requirements

  Requirements

  Conditions of Employment

  • N/A

  Qualifications

  Must be at least 18 years of age, have a high school diploma or equivalent, AND possess 2 years of administrative experience.

  Must favorably pass a pre-employment physical. Selectee will be subject to special inoculation and immunization requirements as a condition of employment for working with children. Selectee will be required to obtain appropriate immunizations against communicable diseases in accordance with recommendation form the Advisory Committee on Immunization Practices (ACIP), which includes the influenza vaccine.
  

  Education

  KNOWLEDGE REQUIRED BY THE POSITION : Knowledge of administrative support functions. Knowledge of general office automation software, practices and procedures in order to accomplish various work assignments. Knowledge of military CDC, CDH, SAC, YP, R&R and the USDA Food Programs.

  Ability to maintain a computerized database. Working knowledge of computer keyboard and Child and Youth Management System (CYMS) or equivalent database system. Ability to maintain accurate reports and records and military style documents.

  Ability to communicate effectively in English, both verbally and in writing.

  Skill in cash handling required.

  Additional information

  Some positions have special requirements. Selection may be tentative pending the completion of these requirements. Applicants may be required to submit proof of education, participate in medical screening, drug testing, etc. All selections are contingent upon satisfactory employment reference checks. Employment is subject to successful National Agency Background Check. Occupants of this position must maintain the privacy of official work information and data and demonstrate the highest level of ethical conduct. Additional selections may be made from this announcement.

  The Department of Navy (DON) is an Equal Employment Opportunity Employer. All qualified candidates will receive consideration without regard to race, color, religion, sex, national origin, age, disability, marital status, political affiliation, sexual orientation, genetic information or any other non-merit factor. The DON provides reasonable accommodation to applicants with disabilities. Applicants with disabilities who believe they require reasonable accommodation should call 011-39-081-568-5612 or e-mail their request to NAFPersonnel@eu.navy.mil to ensure proper consideration. The decision to grant an accommodation will be made on a case-by-case basis.

  How You Will Be Evaluated

  You will be evaluated for this job based on how well you meet the qualifications above.

  Using the qualifications of the position, a predetermined rating and ranking criterion of knowledge, skills, and abilities will be used for each application.

  
  
  Click the following link to preview the applicant questionnaire: Preview Applicant Questionnaire .

  Background checks and security clearance

  Security clearance

  Other

  Drug test required

  No
• Required Documents

  Required Documents

  REQUIRED DOCUMENTS:

  • Resume with complete work history including job title, start and end dates, and highlighting qualifications relevant to the vacancy announcement.
  • Attach an OF-306 , Declaration for Federal Employment (signed within last 60 days) and High School Diploma
  • Supplemental Questionnaire
  • Veteran of U.S. Armed Forces? Attach the member-4 page of your DD-214, "Certificate of Release or Discharge from Active Duty".
  • Current or former Federal employee? Attach most recent SF-50 or Personnel Action Report (PAR) from your personnel record.
  • Claiming Military Spouse Preference? Attach Military Spouse Preference Form , Preference Entitlement Survey , and legible copy of sponsor's PCS orders.
  • Claiming Family Member Preference? Attach Preference Entitlement Survey and legible copy of sponsor's PCS orders.

  If you are relying on your education to meet qualification requirements:

  Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education .

  Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.
• Benefits

  Benefits

  A career with the U.S. Government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Learn more about federal benefits .

  A comprehensive benefits package is available.

  Review our benefits

  Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time, or intermittent. Contact the hiring agency for more information on the specific benefits offered.
• • Apply On Company Site /
  • https://www.usajobs.gov/GetJob/ViewDetails/526921200